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I. CALL TO ORDER - 4:45 PM
II. ROLL CALL AND CREDENTIALS
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A.MEMBERS PRESENT
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1. Capital Soccer League - John P. Burns Esq.
2. Capital Coed Soccer League - Matt Page
3. Commonwealth Soccer League - Mike Marino
4. Central Virginia Soccer Association - Derek McCown (arrived later)
5. Hampton Roads International Soccer League - Selim Ozic
6. Northern Virginia Coed Adult S.L. - Ralph Wills
7. Northern Virginia Soccer League - John Eskandary
8. Southeastern Virginia Women’s S.A. - Kim Drake
9. Virginia Beach Soccer Club - Proxy / Rosie Randolph
10. Virginia Coed Sports & Recreation Association - Proxy / Jeff Klop
11. Washington Area Women’s S.L. - Caroline Saffoe
12. Washington Premier Soccer League - Dax Terrill
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1. President - Jim Sadowski
2. Treasurer - Derek McCown
3. Registrar - Steve Long
4. Executive Secretary - Suzie Price
5. Recording Secretary - Michael Slie
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1. Anita Hood
2. Kip Germain
3. Selim Ozic
IV. OFFICERS’ REPORTS
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A. TREASURER - Derek McCown. This report was taken out of order by consent. A Treasurer's report
distributed to the members. Derek noted that many members are not using the on-line league remittance
forms - a lot of leagues are neglecting to fill these out forcing the Treasurer to do them himself which
has become a burden taking time away from his other duties as Treasurer.
B. PRESIDENT- Jim Sadowski.
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1. Culpeper Soccer Lawsuit is in discovery phase and a motion to dismiss (demurrer) is pending.
2. Jim gave a PowerPoint presentation using a laptop and projector and highlighted the year's accomplishments, which were:
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a. Travel Policy was passed and is being enforced.
b.Referee abuse and assault procedures were set up;
c. Communications were increased by use of the Yahoo! group site and e-mail;
d. Copies of hearing decisions have been posted;
e. Registration and payment rules were set up and enforced fairly and across the board;
f. We (the Association) are no longer in a situation where people are handing checks at the last minute before meetings as better financial records are being kept so that we can analyze expenses better and make a meaningful budget;
g. Officer travel expenses were cutback by at least $5000 by only sending one person (President) to the USSF AGM in Chicago; the money saved should be used on players and tournaments instead of officer travel;
h. Membership has grown. Our association is now bigger than it ever has been and there are several leagues interested in joining tonight.
i. Communication Improvements - we have enhanced communication through the use of the world wide web. There is an association web-site www.mdcvsa.org and a Yahoo groups site http://groups.yahoo.com/group/mdcvsacouncil/ (tours of both websites were given during the presentation). www.mdcvsa.org lets you access most Association documents including: Constitution, Bylaws, Travel Form, Insurance Claim form, Certificate of Insurance and League Remittance form. Also available are several how-to pages that show how to make a player pass. The Yahoo Group Site will serve as an Association Bulletin-Board and have other files and items of interest posted on it. All members have been asked to join this group so that they can keep informed about the goings-on in soccer and the MDCVSA.
j. Future Challenges for the Association: Web site improvements, administrative office and administrator, additional revenue sources, increased membership benefits, increased field development.
4. Notes from the USASA AGM - Election results: Chairman-Mike Edwards, Secretary-June Stroup, Region One Director-Richard Groff, Region One Secretary-Valerie Blanchenay, Region One Treasurer resigned and was replaced by Tony Falcone.
5. There was a discussion on the pros and cons of only allowing the President to go the AGMs as opposed to sending the all officers. A question of experience versus expense when funds are available.
6. President's Appreciation Awards - given to Don Hood in appreciation for years of faithful service. Also, Eric Hoy, Mike Merino, Ralph Wills and Lauren Ware.
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1. Better player counting as been implemented and the last registration year tallied 13,000 player
registrations.
2. Neptune Classic Issues - discussed by Rosie Randolph, Player check in was a fiasco. Lines were long and tedious because it was not possible to verify credentials on many players who thought they were registered. The process needs to be improved. Re- commendation-require pass usage in all member leagues and more timely reporting of registration data. A paid administrator will also improve recordkeeping and availability of registration information.
3. Use the on-line registration form- when registering players its makes everything easier for both of the league and the registrar.
4. Dual Registration Issue - discussion. Issues need to be resolved and agreed to by the membership.
E. STATE REFEREE ADMINISTRATOR - Scott Meyer has been re-appointed as SRA. He was unable to attend the meeting due to a family emergency.
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A. Audit Reports - Fiscal Year 95-99, 99-01 Cannot reconcile some portions of the International Game
proceeds. Approximately $125,000 unaccounted for.
B. Constitution and Bylaw Review - report by Eric Hoy , summary of suggested changes...
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1. accept electronic proxies
2. eliminate HQ district
3. remove premier/recreation designations and terminology
4. strike deadlines from constitutions and by-laws documents so deadlines can be set by the executive committee.
5. eliminate hard copy minutes and meeting notices.
6. Correct spelling and typographical errors.
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1. Kip Germain - 2 requests, $500 each for 2002, 2001 Veterans Cup - approved.
2. Hot Pink Panthers - Coed Cup 2000 in Houston and 2001 in Dallas - to be paid if verified that only one team represented the MDCVSA at the events.
3. DC Nova Referee bill - approximately $300 - to be paid.
4. DC United Presentation - by Scott Miller and Mike Harloff of DC United. DC United is interested in courting the adult league demographic and developing tickets in our Association; Adult Soccer Promotion & Party; DC United vs. Kansas City Wizards - October 25, 2003 7:30 P.M., Field Level Party 5:30 P.M. to 7:15 P.M.
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A. Approval of New Leagues - All candidates approved: Shenandoah Valley, Manassass Area, Central
American Soccer Leagues, Prince William Soccer Inc., Richmond Strikers Adult Soccer League, Guatemala
Soccer League.
B. National Cups Report - Steve Long
C. State Cups Report - Steve Long
D. State Men’s Coach - motion to pay for National Coaching Association refresher course, cost $825 tuition plus travel and expenses. Motion to pay $825 tuition for National coaching refresher course in Tampa, Florida for Coach Osman Orlando - seconded and passed.
NOTE - Issues of expenses and airfare to be resolved later since Kip Germain plans to attend the same training and will drive so travel expenses can probably be shared between coach Orlando and Coach Germain to the benefit of both the Association and Coach Germain.
E. State Office - this is a stated goal and more information will be available at the next meeting. First step is affordable office space and a part-time administrative staff person. The staff should help with the Dual Registration issue by providing needed assistance with work to take the load off of volunteers.
F. Dual Registration - There is no stated policy on multiple registration so the Association has to develop one. We need new policies and business processes to handle multiple registration issues properly. Until such time, Association policy states that all members must pay full fees, $16, for every player they register. Recommendation - form a committee to study the dual/multiple registration issue to clarify the problem and propose solutions.
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A. Vice President - Eric Hoy and Selim Ozic nominated. Eric Hoy elected
B. Registrar - Sloane Bailey and Steve Long nominated. Sloane Bailey elected.
C. Recording Secretary - Marti Bevan and Steve Long nominated. Marti Bevan elected
D. Delegates-At-Large - Kim Drake, Selim Ozic, Kip Germain, Anita Hood, Steve Long nominated. The secretary was directed to cast one vote for each and all five were elected unopposed.
Discussion Concerning Delegates - delegates should be geographically selected. We need to reach to other parts of the state to develop participation from remote regions.
Prepared in Draft: Michael W. Slie
[Jim Sadowski edited the draft minutes]
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2239-A Tacketts Mill Drive Woodbridge, Virginia 22192 (703) 492-KICK info@mdcvsa.org http://www.mdcvsa.org  Copyright © 2007 |