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I. CALL TO ORDER - 9:39 a.m.
II. ROLL CALL AND CREDENTIALS
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A.MEMBERS PRESENT
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1. Hampton Roads International Soccer League - Selim Ozic, John Carvallo
2. Commonwealth Soccer League - Mike Marino
3. Virginia Rush - Will Dasher
4. Southeastern Virginia Women's Soccer Assoc. - Kim Drake
5. Northern Virginia Soccer League - Michael Slie
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1. President - Jim Sadowski
2. Vice President - ABSENT
2. Treasurer - ABSENT
3. Registrar - Sloane Bailey
4. Recording Secretary - Marti Bevan
5. Executive Secretary - ABSENT
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1. Wally Watson - Past President
2. Rosie Randolph - Neptune Soccer Classic
3. Dave Randolph - Neptune Soccer Classic
4. Neal Miller - Neptune Soccer Classic
5. David Hichak - Assignor, Old Dominion Soccer Referee Service
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A. Can not be approved
B. Corrections: Delegates at Large - Kim Drake, Anita Hood, Selim Ozic were also present
C. Anita Hood was present for NVSL instead of Michael Slie
D. Include Commonwealth Soccer in the list of attendees (Mike Marino)
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A. President - Jim passed out the following material he had available: Bylaws of USASA Soccer America
yellow pages, Soccer in USA guideline.
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1. Exec Comm. Overview - Reviewed previous meetings. Discussed use of e-mail groups.
Three assault hearings in process: hearing for SOCA player completed - player acknowledged
guilt and decision is pending. Second hearing tonight at 5:00 p.m. Third hearing scheduled
for March 31st.
2. USSF/USASA AGM report - Jim and Eric E-mailed their reports to members on Yahoo group site. USASA is increasing their fees by $0.50 this year. Selim’s report is pending. Town council meeting to discuss task for was poorly attended. Biggest area of concern was the overall structure of the organizations. Foundation has money available - board undecided whether to direct money toward pro level or grass roots programs.
3. Metro DC is looking at the logistics involved to obtain an office, administrator and going forth with online registration - will review the budget and look at what this will cost us. Looking to see if we could share an office with another organization or league to save on overhead costs.
C. Treasurer - Treasurer unable to attend due to death in the family.
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1. Jim reported there has been little activity since last meeting.
2. Proposed budget - Jim presented a proposed budget for 2004 (to be posted to the Yahoo! group site at http://sports.groups.yahoo.com/group/mdcvsacouncil/files). Will have to be voted on at next meeting due to lack of quorum.
3. Selim brought up the notion of providing some monetary amount for treasurer and registrar due to the amount of worked involved with both of these positions.
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1. About 5% of players are playing in multiple leagues. This seems to be fairly consistent
from previous years. Sloane is in the process of refunding the Leagues involved with duplicates
players. She is trying to look at ways to identify duplicate registrations easily (i.e. unique
ID number).
2. Sloane is still identifying ways to streamline efforts to allow online registration. Would
allow you to create player passes centrally from Metro DC. Researching the expense involved to do
this and this is a long range goal (hope to do this within 5 years).
3. Currently out of player passes but they are on order. Contact Sloane if you need them.
E. Recording Secretary - no report.
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A. State Referee Committee update - Dispute with USSF over SRC use of logo. State Referee Program entered
into contract with a vendor to supply low cost uniforms for those coming out of referee class. Flier
created that had the USSF logo (that is copyrighted) on it. USSF said the use of the flier was not
legal as it had their copyrighted logo on the flier.
B. Referee of the Year Award Policy - submitted policy for referee of the year award. Cannot vote on this today and will review at the next meeting.
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Final audit report - FY 1995-1999 - Report was passed out and e-mailed. All previous audit reports
are on the official yahoo site at the following link:
http://sports.groups.yahoo.com/group/mdcvsacouncil/files/FY95-99%20Audit%20Reports/.
Three main things that needed to be looked at:
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1. Expenses that were paid twice (once by USASA and once by Metro DC). Calculated that total
amount of double reimbursed expenses was $2,946.33.
2. International Games: $300,000-400,000 in transactions involved but about $202,000 did not have proper back-up to be accounted for. Audit committee asked USSF to supply us with info about income they sent to us - totaled about $127,000 but our books only showed $27,000 net revenue from international games. The MDCVSA should have made a lot more on international games given that many checks were sent to us for games where we had not expenses. The bottom line is that the MDCVSA actually lost money on international games and the reason we showed significant income over these years was due to dramatic under-reporting to the USASA. USASA under-reporting of fees collected from players in the neighborhood of $154,000 was resolved by payment by MDCVSA of $50,000 and a fine of $10,000. Jim estimates that we still owe the USASA about $20,000 per year for three years for under-reported player fees (for FYS 99-00, 00-01, and 01-02) as the under-reporting continued until October 2002. We plan to pay this debt to relieve this issue.
3. Game Tickets: Game tickets supplied to former MDCVSA officer that we would be responsible for selling. Unsold tickets ($31,050 for two games) would have to be accounted for. Cash advances were taken from gate by former officers but there are no receipts to back up where this money went. This money is unaccounted for and totals $43,485. Audit committee does not feel they got a proper explanation to account for this money. Audit committee suggested seeking 40% reimbursement for the lost funds. Council will be presented with proposal on whether to take further action on any of these issues. This issue will need to be discussed further at the next meeting.
One recommendation was to have the treasurer bonded which was done in 2001 and has continued since that time. We will be sending the 02-03 records to be audited by a professional accounting firm and have instituted some other checks and balances to ensure there is appropriate back-up.
4. Proposed amendment to changes registration deadline to May 1 & October 1. Will have to vote at next meeting.
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A. Sand Soccer Presentation: Dick Whalen handed out material about the Sand Soccer tournament held every
June in Virginia Beach. Visit the website for more information www.sandsoccer.com Application deadline
is May 1, 2004.
B. Proposed constitutional changes - Proposed constitutional changes submitted last meeting by Anita Hood - can not vote at this meeting.
C. Discussion about moderation of Yahoo! e-mail sites: list serve initially set up to communicate information through e-mail and cut down on time needed during business meetings. A number of members began to complain about some of the content being sent through the website and being inundated with e-mails. Talked about moderating the website. Members did not want to feel like they were being censored. Decision was made to create a separate site that would be a chat site. The current site would be intended only to distribute business information. Some members vocalized that this still appears to be censorship. Others voiced that it is a step in the right direction. Dave Randolph suggested keeping everything on one site but official business would have some sort of stamp on it to mark it as official.
D. Select Teams: Select team tournament and coaching selection process - select teams have been appointed in the past. Would like to get Richmond and Va Beach more involved this year - would like to have two men’s teams this year, one team from NOVA and one team from Richmond/Va Beach. This would be an additional cost to Metro DC. Would like to have an application process for anyone that would like to apply to be the coach. This application is going to be sent out by e-mail. Wally suggested that you create the two teams and bring them together at one neutral location to identify the top players to send on to competition.
E. CCSL objection to use of player passes and MDCVSA mandatory policy. Matt Page, Commissioner of CCSL contacted Jim to state they oppose the use of player passes. His comments were submitted to Jim in a Word file and forwarded to the council by way of e-mail from Jim. One Member asked for Matt’s e-mail to be resent to him for review.
F. Neptune Soccer Classic funding request: Representatives were present to discuss the Neptune tournament and their involvement in assisting with the affiliation process. A large number of Virginia teams participate in the tournament. 68 out of 76 teams last year were affiliated with Metro DC In the past, the Neptune Festival has assisted us with procurement of the title sponsor but they are no longer offering this service. The tournament committee has been struggling over the years to identify potential sponsors. Requesting a partnership with Metro DC where they would act as the title sponsor. In return Neptune would continue the effort to assist teams/leagues in the affiliation process. Two primary things they would do with the money would be attracting higher quality referees and providing some kind of team discount for Metro DC affiliated teams. Title sponsor request is $12,500. This cannot be voted on but will be discussed at the next meeting. The proposal submitted by Neptune Soccer Classic will be distributed through e-mail.
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A. US National Team / Upcoming Televised Matches
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1. US Men’s National Team vs. Mexico - April 28, 2004 at 8:30 p.m.
2. US Women’s National Team vs. Brazil - April 24, 2004 at noon.
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